on-IDLE Limited Data Privacy Statement

This statement details what personal data, if any, is held by on-IDLE Limited. For the purposes of data privacy, simply by visiting this website, you cannot be identified personally by us. What about web browser cookies? Read our cookie notice and find more information about disabling browser cookies.

 

1. Personal data

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the ‘GDPR’).

 

2. Data Controller

on-IDLE Limited is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.
 

3. How do we process your personal data?

on-IDLE Limited complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use personal data for the following purposes: 

  • to respond to incoming contact enquiries;

  • to communicate with existing clients about ongoing projects, work in progress and work completed;

  • to maintain our financial accounts and records;

  • to manage employees;

  • to provide news and information about events, activities and services to those who have subscribed to receive this information;


4. What is the legal basis for processing your personal data?

Processing is carried out by a commercial entity provided: -

  • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and

  • there is no disclosure to a third party without consent; or

  • Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement; or

  • Explicit consent of the data subject has been given.

 

5. Sharing personal data

Your personal data will be treated as strictly confidential and will only be shared with other parties for specific and agreed-upon purposes related directly to the design, programming and project-management services provided by on-IDLE. We will only share your data with third parties with your consent.
 

6. How long do we keep data?

We retain data on the following basis:

Record Type Retention Period
Personal data relating to current, past or future design and programming services (client contact details)
 
Indefinitely
 
Insurance Records
 
Indefinitely
 
Minute Books
 
Indefinitely
 
Employee Records
 
6 years after the date of termination of employment
 
Pension Records (money purchase)
 
6 years after transfer or value taken
 

 

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of the personal data which on-IDLE Limited holds about you (a Subject Access Request or ‘SAR’);

  • The right to request that on-IDlE Limited corrects any personal data if it is found to be inaccurate or out of date;

  • The right to request your personal data is erased where it is no longer necessary for to retain such data;

  • The right to withdraw your consent to the processing at any time;

  • The right to request that the data controller provide you with your personal data and where possible, to transmit that data directly to another data controller.

  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

  • The right to object to the processing of personal data;

  • The right to lodge a complaint with the Information Commissioners Office.

     

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

 

9. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Office at on-IDLE Limited, Lincoln House, 75 Brokesley Street, London E3 4QJ, email: info@on-idle.com.

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

 

on-IDLE Limited

Last Updated: 20 January 2019